HR Intranet: Improve Engagement, Communication, and Productivity
Implementing an intranet for human resource departments
makes it easier to share important company documents,
health insurance, employee contact information, onboarding
training manuals, and company announcements.
Streamline Human Resources Functions and Create Efficient Processes
A robust Human Resources intranet solution will benefit both HR administrators and employees. hubley streamlines your HR department's crucial functions.
PolicyHub+
Create and edit documents, set document assignees and request acknowledgment, set deadlines, track compliance, and collaborate with HR team members.
PTO Request
Skip the third party communication and have employees submit their PTO requests directly to a manager. Track approved requests, showing managers a full calendar of employee time off.
EventHub
Keep track of attendance at organization events, have employees register for events, set capacity parameters for on-site events, and continuously display upcoming events' updates.
Resource Links
Keep your employees up-to-speed on industry knowledge and engaged with your company with targeted resource links based on location, department, and teams.
Key Intranet Features for Optimizing HR Performance
You want an HR intranet that lives up to its reputation, and hubley doesn't disappoint. From the portfolio of satisfied clients comes a list of features that HR departments of all sizes and across all industries have found to be the best at optimizing performance.
Integration
HR departments have found that hubley's human resource intranet can easily integrate with human resources management systems like Oracle, Workday, UltiPro, and ADP.
Management
Using PolicyHub+ allows HR administrators to author, publish, and review a policy from within the department. Employees can search and filter for a specific policy or a document acknowledgment with a central access point.
Communication
Publish announcements, events, important documents, frequently asked questions, or allow employees to submit HR requests. The contact list is one way for employees to find contact information for team members or departments.
Onboarding
An end-to-end HR intranet solution that manages the new-hire lifecycle. A smooth process for all form submissions and training to impress new team members joining your organization.
Engagement
Create a friendly culture across the company with peer recognition, photo feeds, social engagement, new-hire announcement, or team-member recognition.
KnowledgeHub
Grant access to benefit information through several different mediums such as documents, images, links, or FAQs.
IdeaHub
Let users submit new ideas for improvements or enhancements to the workplace.
EventHub
This feature is beneficial for those who hold large events for training or other purposes. The tracking and registration capacity settings make the event more manageable.
Customization and Personalization
hubley's intranet solution is fully customized to the HR department's needs, featuring the Documents web part, ProfileHub, the Accordion web part, and content targeting.
- Fully-branded applications
- White-label features
- Easily editable content
- Customized layout
Analytics Configuration
Data is an essential tool for measuring success. With hubley analytics, track the most visited document and evaluate content effectiveness.
Frequently Asked Questions
What Is an HR Intranet Solution, and How Does It Enhance Employee Engagement and Communication?
A human resources intranet serves as a centralized platform for managing HR data and facilitating communication between HR staff and employees. Through the intranet, employees can access documents, policies, benefits information, and other relevant data. Real-time messaging capabilities enable seamless communication, allowing employees to interact securely with the HR department.
How Can an HR Intranet Solution Benefit Both HR Administrators and Employees?
Investing in an HR intranet enhances communication between HR administrators and employees, streamlining processes such as onboarding and providing easy access to resources like benefits information. It promotes efficiency, saves time, and ensures that employees are well-informed about company policies and procedures.
How Does hubley’s Intranet Solution Support Customization and Personalization for HR Departments?
hubley offers a fully customizable and branded HR intranet experience. Integration with SharePoint enables features such as accordion web part interfaces, content targeting, and access to digital documents. ProfileHub serves as a centralized tool for creating and managing user profiles, allowing HR departments to tailor the intranet to their specific needs.
What Security Measures Are in Place to Safeguard Sensitive HR Data Within an Intranet Solution?
hubley prioritizes data security through various measures.
Role-Based Access Control (RBAC)
Assign roles to each team member by their job title and responsibilities. Each customizable role features a unique set of permissions, which enables users to access essential data while simultaneously limiting their ability to view or modify data beyond the scope of their work.
Multi-Factor Authentication (MFA)
By requiring users to verify their identity through at least two factors (e.g., password and SMS code), hubley offers an extra layer of security. Even if a user’s password was compromised, bad actors would find it difficult to perpetrate your HR intranet, as they wouldn’t be able to retrieve the secondary authentication code.
Regular Software Updates and Patches
Outdated software and infrequent patches lead to vulnerabilities that hackers can exploit. At hubley, we keep your HR intranet secure with regular updates designed to remedy potential vulnerabilities and deliver new, exciting features. These updates also protect against known threats, giving you peace of mind.
Firewalls and Antivirus Software
You’ll need to do your part to protect HR intranet data. This means deploying firewalls and antivirus software, both of which offer added layers of defense against cybercriminals. Using reliable antivirus software is particularly important for protecting your data. The best software can detect and prevent malware or unauthorized access. The sooner you uncover suspicious or illegal activity, the better your odds of containing the attack.
Static VPN IP
A virtual private network (VPN) creates a secure connection between your network and devices, such as computers, tablets, or smartphones. A static VPN IP is a unique IP address that is assigned to your business and does not change.
Regular Data Backups
Perform regular backups of sensitive HR data. If your data gets lost, damaged, or compromised, you’ll be able to use the backup to recover the information and get your HR intranet up and running.
Is HR Intranet Only Beneficial for Large Enterprises?
No, HR intranets are scalable and adaptable, making them beneficial for companies of all sizes. Whether large or small, businesses can leverage HR intranets to enhance communication, streamline processes, and ensure compliance with HR policies and regulations.
Why HR Departments Love hubley For Their Intranet Solution
Firsthand experience speaks volumes:
We couldn’t be happier about our hubley™ intranet site. It is so intuitive and our employees have really taken to it. Folks are having fun with polls and contributing news to share, and the site is proving instrumental in bringing our 4 offices closer together as one team.